Facilities & Office Coordinator

Posted on: 2019-08-15

Sector: Admin / Secretarial / Office Support

Location: Berkshire

Type: Permanent / Full Time


Facilities & Office Coordinator
Newbury, Full time
£25,000 – £27,000 per annum
Mon – Fri 9.00am to 5.30pm

Our client is looking for a Facilities & Office Coordinator to join their team. The successful candidate must have previous experience of facilities management. 
 Job duties will include:

  • Health, Safety & Environmental Coordinator (including SAFE, EMS & related statutory and local compliance (e.g. ISO, SOX, & SOP’s)
  • Facilitate mobile phone administration, ensuring existing and new employees are equipped as appropriate for their role. Updating contracts and services as necessary.
  • Facilitate credentialing for Sales teams (e.g. MIA, Dosemeters etc).
  • Vehicle fleet administration – to oversee the UK & Ireland local lease hire administration, dealing with incidents, accidents & vehicle related fines as necessary.
  • IT & Stationary coordinator ensuring employees are equipped with appropriate resources. Raise purchase orders on Coupa system as required.
  • Facilities coordinator acting as the contact person for the landlord and other service partners including managing contracts with suppliers and liaising with the landlord on building related issues (e.g. rent contracts, office keys, alarm system, landlord, cleaning company, printers, etc.)
  • Assist with product shipments to & from the office
  • Support local events such as (summer sales, wellness, team building & employee meetings/events)
  • Support Country Manager with company administration activities such as business insurances, (e.g. buildings, vehicles, public liability, etc.) and related tasks such as disaster recovery planning and simulation
  • Other incidental duties- UK & I credit cards & local contact for the travel company

 Skill requirements:

  • Experience required within a similar role
  • Good written and verbal communication skills and interpersonal relationship skills
  • Ability to quickly pick up new technologies and systems
  • Ability to manage multiple priorities and deadlines in a fast-paced environment
  • Competent user of MS Office including Outlook and Calendar


  • 25 days holiday
  • £30 gym membership contribution
  • Private Healthcare
  • Life Assurance
  • 5% pension contribution

Consultant Details

Chantal Cleminson

Recruitment Manager

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