Office Coordinator

Posted on: 2018-12-31

Sector: Admin / Secretarial / Office Support

Location: Berkshire

Type: Permanent / Full Time

Description

Role: Office Coordinator
Salary: Up to £25,000 per annum DOE + Bonus Scheme
Benefits: 
25 days holiday + Life Insurance + Pension 
Location: Newbury, Berks
Hours: 
Full Time
 
As the face of this exciting brand and in contemporary new offices the Office Coordinator will be enthusiastic, a confident self starter with excellent communication skills.

You will be well presented and have the desire to build your career with this organisation who are at a very exciting time of their growth.

As an adaptable, multi-tasker you will have responsibility for the facilities on site including the booking and organising of travel, events and meetings in a professional and efficient manner.

Being part of a Fast Moving Consumer Goods (FMCG) company you will assist the commercial teams with samples, reporting and supply support in a variety of areas to further enhance the company brand and the overall teams ability to succeed.

The core values of this company are:

  • Integrity
  • Results Focused
  • Innovation
  • Enthusiasm & Passion for company Wines
  • Collaboration

Everything you do as part of this role will incorporate these values to ensure a great work environment and culture for the whole team.

Key Responsibilities

  • Answering the main telephone line and directing calls.
  • Answering the front door and signing in visitors.
  • Dealing with incoming and outgoing post.
  • Booking flights, hotels, taxis both in the UK and abroad.
  • Ordering and dealing with wine samples – In addition to liaising with producers this involves packing samples and booking couriers.
  • Management of Point of Sale materials, both those stored on-site and with an external agency.
  • Management of meeting room booking. Ordering and collection of meeting lunches.
  • Liaison with cleaning, alarm and security companies to ensure agreements are being adhered to.
  • Producing weekly documents using Excel and Word.
  • Creating purchase orders for certain expenditure.
  • Ordering stationery and other office consumables, ensuring good value for money.
  • Purchase of general supplies.
  • Administration of mobile phones, copiers and franking machines.

Person Specification
 
Experience

  • Minimum of a 3 year’s similar experience
  • Use of Excel, Word, Outlook and, ideally, PowerPoint

Skills

  • Flexible in approach – willing to take on ad-hoc tasks
  • Pro-active and willing to take responsibility
  • Ability to manage time effectively and priorities
  • Effective team worker and relationship builder
  • Presentable and self-aware
  • Driving licence

This is a great opportunity to join a forward-thinking company that has a huge emphasis on creating a fun and engaging work environment, so if this looks of interest to you please do not hesitate to apply!

Consultant Details

Chantal Cleminson

Recruitment Manager

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