Part time Office Administrator (6 Months Maternity Cover)

Posted on: 2019-03-01

Sector: Admin / Secretarial / Office Support

Location: Berkshire

Type: Part-time

Description

Part time Office Administrator (6 Months Maternity Cover)
Reporting to:
Office Manager
Salary: £18k (pro Rata)

Here at Dovetail we are looking for a proactive, warm, self motivated and enthusiastic office administrator who will provide general administration and customer service to the business but also support the Office Manager with accounting and payroll processes throughout the week.
 
If you are looking for a varied role which includes a whole host of responsibilities, need hours to fit around you and you but would also like the opportunity to learn new skills and develop your experience in a customer facing role?
 
We have been established for nearly 30 years and therefore our reputation and brand is extremely important to us. You will be a HUGE part of that ss the first person our customers will meet. You will provide a warm welcome to our business as well as offering an efficient and memorable experience for anyone that chooses to visit our office.
 
 – You will be confident in answering inbound calls and directing them to the appropriate person but also have the ability to act as the “gatekeeper” where necessary.
 
 
Main Duties
 
Reception
 

  • Meet and greet visitors / Answer incoming calls
  • Respond/deal with all incoming emails to [email protected]
  • Assess candidate needs and follow up with consultants
  • Keep reception tidy

 
 
Payroll
 

  • Add new candidates/client/bookings onto Enterprise (payroll system)
  • Ensure P45/starting declaration is complete ready for payroll
  • Collating timesheets from consultants. Checking the hours and that they have been signed off correctly
  • Processing timesheets on the system
  • Managing candidate’s holiday forms and ensure paid in the correct week
  • Emailing pension auto enrollment details for temps
  • Process candidate’s P45 when finished work

 
 
Sales Ledger
 

  • Process permanent placement invoices
  • Print/email invoices – Attach all timesheets and email/post to relevant client contact.
  • Updating sales spreadsheets / Wages reports.

 
 
Administration
 

  • Ordering business cards and customised Dovetail stationery and merchandise
  • Liaising with various suppliers
  • Filing and Shredding all required documents weekly
  • Opening/dealing with and distributing post
  • Package used print cartridges for recycling
  • Reference checking candidates
  • Sending perm placements ‘well done’ gifts

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SeeBrilliance

“We have used Dovetail on a number of occasions to recruit permanent staff. They take the time to find out about the role and feel that they understand our requirements. Dovetail are professional, efficient and have a great team, with a smile included. It is a pleasure to work with them and we would have no hesitation in recommending them.”

Business Development Manager – for SeeBrilliance

Grosvenor Services

“We have always had very good results working with the Dovetail team. There has always been consistent attention to detail and flexibility in assisting us with key hires.“

HR Director– for Grosvenor Services.

Aberley

“Dovetail have supported the growth of our business for several years. I know we can trust them completely to respond quickly and effectively to our staffing needs,
meeting our crazy deadlines on both temporary and permanent recruitment“

Meirion Anderson, MD - Aberley

Wherewework

“Dovetail have always been the ‘go to’ company for reliable trained resource. They have consistently provided quality staff even when the timescales have been tight. Great company”

Director – for Wherewework

Wherewework

“I have been working with Dovetail since 2005, every time my career path has altered, Dovetail have been my constant always taking them with me where ever I have worked. They provide a first class service and quality staff on whom myself and my business can rely. If you’re looking for Service with a capital “S” you will find it in abundance here”

Director – for Wherewework

Parkway Shopping Centre

“I have been using Dovetail for just over a year and can honestly say they are always helpful and proactive in finding the RIGHT staff for my site. Their staff are friendly and professional and always follow up calls as quickly as one would wish them to”

Site Cleaning Manager – for Parkway Shopping Centre

Fidelity Energy

“Dovetail have been hugely supportive in helping us to expand our team and are always at the end of the phone. Nothing is too much trouble and they continue to provide us with excellent candidates who have been carefully matched with our individual requirements. I’d have no hesitation in recommending their services and really appreciate the friendly and professional way in which they conduct their business.”

Manager Director – for Fidelity Energy

Dovetail Candidiate

“One of the unique benefits of working with Dovetail has been the practical contact it’s afforded me within many high-profile office environments for a variety of global brands. Being able to work so closely with teams that hold themselves to a golden standard and learning about the different ways they work is valuable experience you don’t really get at university. But it’s more than that – it’s also about people and relationships and trust and team-building and the team at Dovetail is, hands down, the most warm, dynamic, and professional team I’ve ever worked with.”

Candidiate – London

Citrix Systems

“Dovetail have provided contingent labour sourcing and payrolling to Citrix across Europe and the Middle East for several years. Their key strengths include:
Flexibility – adapting to the needs of Citrix as the organisation grows.
Engagement – willing to assist Citrix expanding into new geographies and markets.
Readiness – always available to answer questions and provide information on contracts through a single point of contact.
Integration – willing to share and adopt best practice developed between us.
Dovetail consistently outperform agreed service levels. They are dedicated to helping their customers build robust processes to manage temporary resources. They form a key part of our contingent labour strategy in EMEA, and I cannot recommend them highly enough. ”

Tom Dance, Manager – Procurement Systems Training & Communications for Citrix Systems

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