Regional Administrator

Posted on: -0001-11-30

Sector: Admin / Secretarial / Office Support

Location: Berkshire

Type: Part-time


Regional Administrator
Part time, temp until the 31st December 2019 but could be extended
21 hours per week flexibility on hours / days – the only day that is essential is Monday
The purpose of this role is to work with the Regional Service manager and administration team colleagues to deliver an administration service which complies with the organisation’s corporate protocols, tasks and processes. The role will also provide administrative support to designated member(s) of the Regional Management team and will liaise with internal and external stakeholders as required in the organisation of regional events and recruitment and retention activity.
Regional Administration and Support

  • Draft and produce documentation as per requirements of the Regional Management Team, to include letters and other communications
  • Provide administrative support to Regional Boards and Branches as appropriate, to include the preparation of meeting packs, minute taking and meeting arrangements
  • Provide administrative support to regional meetings to include booking meeting rooms, sending invitations, the preparation of meeting packs, minute taking and offer any other administrative support required
  • Ensure all suppliers, customers and related invoices are entered onto the finance system to ensure efficient and timely processing of payments and receipts
  • Process Branch finance activity on the finance system in a timely and accurate manner to facilitate reporting to the Branch Executives, to include the processing of expenses
  • Manage and maintain accurate local data for internal and external contacts
  • Ensure all relevant systems for the filing and archiving of documentation are adhered to at all times
  • Provide efficient and effective diary management to designated team member(s):
  • -Acting as the primary contact for internal and external contacts in organising meetings, professional events, congress and other regional activity
  • – Booking meetings and appropriate rooms / venues as required, to include Staff Team meetings, Staff Link-up and Regional Management Team meetings
  • – Make travel arrangements for designated team member(s) including booking of travel tickets and accommodation through the travel provider system
  • Co-ordinate the administration of member complaints in the region, ensuring that investigations are undertaken and reports delivered to meet case management and customer service standards
  • Maintain stock control and ordering of stationary, equipment, supplies and services as per organisational procedures. 

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