Residential Conveyancing Assistant – Pre-exchange

Posted on: -0001-11-30

Sector: Legal

Position: Law Clerk / Paralegal

Location: Berkshire

Type: Permanent / Full Time


Experienced Residential Conveyancing Assistant – Pre-exchange

Our client is a forward thinking, innovative and friendly law firm based in Newbury, Thatcham and Maidenhead, which has grown substantially in recent years to a turnover of over £8m and a headcount in excess of 135.
We are looking for an experienced residential conveyancing assistant, to work closely with the lawyers,  primarily on pre-exchange matters. 
·         To set up new files accurately and speedily on instructions from fee earner.  
·         To draft straightforward legal documents.  
·         To attend to clients both on the telephone and in person.  To take and record accurately any messages and pass the same to the appropriate person without unnecessary delay.  

  • To deal with e mails and the scanning and copying of documents and correspondence as directed by the fee earners.

·         To deal accurately with the filing of files and e mails  
·         To make appointments, arrange meetings and maintain an up to date diary.  
·         To provide support for other team members as and when required (including holidays and sickness).  
·         To ensure the confidentiality and security of all Firm and client documentation and/or information.  
·         To liaise with members of staff engaged in post-contract work and to anticipate when contracts will be exchanged so that a timetable can be prepared for scheduled completions. Initially assisting the Completions Team with searches, organisation of completions, drafting transfers and replies to requisitions, Stamp Duty and Land Registry applications with a view to being able to work independently on completions at a later date. Immediately prior to or upon exchange to pass responsibility for files to those members of staff engaged in post-contract work. To keep up to date with, and where necessary assist with archiving, housekeeping and billing. To undertake any specific training or refresher course as and when required by the Firm.  
·         To undertake any other duties which from time to time may be allocated.  
·         You will be accountable to fee earners.  
·         You are ultimately accountable to the Managing Partner for your quality of work and actions to the Partnership as a whole for your work on behalf of the Firm.  
Outline terms and conditions

  • Salary: £20,000 – £25,000
  • Hours of work: 9.00am – 5.30pm
  • Holidays: flexible leave policy is on trial in 2019
  • Office: Newbury

Latest Blogs

Ready to talk recruitment?

Whatever the nature of your enquiry, we'd love to hear from you.

Contact Us

“We have used Dovetail on a number of occasions to recruit permanent staff. They take the time to find out about the role and feel that they understand our requirements. Dovetail are professional, efficient and have a great team, with a smile included. It is a pleasure to work with them and we would have no hesitation in recommending them.”

Business Development Manager – for SeeBrilliance

Grosvenor Services

“We have always had very good results working with the Dovetail team. There has always been consistent attention to detail and flexibility in assisting us with key hires.“

HR Director– for Grosvenor Services.


“Dovetail have supported the growth of our business for several years. I know we can trust them completely to respond quickly and effectively to our staffing needs,
meeting our crazy deadlines on both temporary and permanent recruitment“

Meirion Anderson, MD - Aberley


“Dovetail have always been the ‘go to’ company for reliable trained resource. They have consistently provided quality staff even when the timescales have been tight. Great company”

Director – for Wherewework


“I have been working with Dovetail since 2005, every time my career path has altered, Dovetail have been my constant always taking them with me where ever I have worked. They provide a first class service and quality staff on whom myself and my business can rely. If you’re looking for Service with a capital “S” you will find it in abundance here”

Director – for Wherewework

Parkway Shopping Centre

“I have been using Dovetail for just over a year and can honestly say they are always helpful and proactive in finding the RIGHT staff for my site. Their staff are friendly and professional and always follow up calls as quickly as one would wish them to”

Site Cleaning Manager – for Parkway Shopping Centre

Fidelity Energy

“Dovetail have been hugely supportive in helping us to expand our team and are always at the end of the phone. Nothing is too much trouble and they continue to provide us with excellent candidates who have been carefully matched with our individual requirements. I’d have no hesitation in recommending their services and really appreciate the friendly and professional way in which they conduct their business.”

Manager Director – for Fidelity Energy

Dovetail Candidiate

“One of the unique benefits of working with Dovetail has been the practical contact it’s afforded me within many high-profile office environments for a variety of global brands. Being able to work so closely with teams that hold themselves to a golden standard and learning about the different ways they work is valuable experience you don’t really get at university. But it’s more than that – it’s also about people and relationships and trust and team-building and the team at Dovetail is, hands down, the most warm, dynamic, and professional team I’ve ever worked with.”

Candidiate – London

Citrix Systems

“Dovetail have provided contingent labour sourcing and payrolling to Citrix across Europe and the Middle East for several years. Their key strengths include:
Flexibility – adapting to the needs of Citrix as the organisation grows.
Engagement – willing to assist Citrix expanding into new geographies and markets.
Readiness – always available to answer questions and provide information on contracts through a single point of contact.
Integration – willing to share and adopt best practice developed between us.
Dovetail consistently outperform agreed service levels. They are dedicated to helping their customers build robust processes to manage temporary resources. They form a key part of our contingent labour strategy in EMEA, and I cannot recommend them highly enough. ”

Tom Dance, Manager – Procurement Systems Training & Communications for Citrix Systems

previous arrow
next arrow